Functions

The Apple Farm is the picture-perfect place to celebrate with friends and family. With its relaxed atmosphere and comfortable feel – you can watch the kids play in our playground and kick a ball around while you enjoy company around the fire pit.

The Apple Farm is a uniquely gorgeous setting, providing a low–key, rustic, casual vibe – but also capable of creating a more elegant affair. The Apple Farm is a very popular choice for weddings and functions, celebrating birthdays for all ages, engagement parties and social club events.

Learn more about booking a function with us below, or download our functions brochure or our catering details brochure.

The Apple Farm is a fully licensed venue for up to 200 guests. There are 4 different ways that we can run the bar for your guests.
FULL TAB – You pay for everything, but you can make up your own rules as to what you are willing to provide {eg spirits and certain wines}. Wine is purchased by the bottle instead of by the glass. We have a basic beer and wine package that doesn’t include spirits.
NO TAB – Everyone pays for their own drinks. Sometimes you may want to provide soft drink and tea and coffee only. This is fine- everyone can pay for their own alcohol.
SUBSIDISED – We split the cost of drinks {according to your rules}. The way it works is everything costs your guests $5. Over time we have found that generally people don’t mind spending $5 on a drink. We split it so that a beer or wine that costs $8 – you pay $3 – they pay $5. Spirits that cost $9 – you pay $4 – they pay $5. Tea, coffee and soft drinks are generally provided free for your guests but we can discuss this}.
MIX IT UP – for example with a $2000 budget you provide $1500 full bar tab – $500 subsidised – then after that full price drinks.

We have a wine and beer list that you can choose from – or we can help you select your drinks menu. If you have a particular drink of choice, we can source that for you. We like to make up punches, cocktails & mocktails. We allow you to provide your own bottled water for your guests – in fact we encourage it.

Because of licensing restrictions BYO is not available at The Apple Farm. If guests are found bringing in their own alcohol our license is breached and your bond may be forfeited.

The Apple Farm gets set up differently for every event that we host. We have lots of different ways to set the room up to ensure that there is adequate seating for your guests. The most popular option at The Farm would be our alfresco style parties. This is where we have seating available, but it’s a more casual stand up, roaming, cocktail style party. Our beautiful tearooms can seat 110 people comfortably if you wish to have a sit-down meal. If this is your preference it’s best that you come and have a look around and we can chat about your options.

The Apple Farm Caters – we have been developing our menu for a few years now and we proudly provide as much paddock to plate options as we can. Our food is hearty, uncomplicated, home-style, real food that caters for all food tastes and dietary requirements.
Our menu ranges from canapé style, to woodfired pizza, to sit down shared table banquets. Teamed up with our FAMOUS grazing tables, our event food is hugely popular and appealing for all taste buds. We don’t mind altering our already popular menus to cater for any dietary requirements to suit the style of your event.

BYO Caterer – any food that is provided to guests at the farm is a reflection on our business, so we are very select with caterers that are bought onto our premise. We have a list of caterers that are ‘friends of the farm’, that we allow to come work and represent our farm. If you have someone else in mind – we are always looking for new friends of the farm.
There is however, a $500 surcharge on BYO caterers to cover our costs for having them use our facilities.
We have been working extremely hard on creating an image for the Apple Farm Grazing Tables! For this reason, we insist that you provide your guests with an Apple Farm Grazing table – not a platter provided by your caterer and the same goes for our woodfired pizza.

Function Hire Fees

$300 Booking Fee (Payable after inspection)
This booking fee secures your date. Once you have made contact with The Apple Farm and chosen your available date a $300 non-refundable booking fee is required to secure your booking. This booking fee however is credited to you after your event providing that there is no excessive mess or breakages, or can be used to pay your final drinks bill. This booking fee is forfeited if you cancel your event.

$400 Function Room Hire Fee {Saturday Night + Sunday Sessions}.
$300 Function Room Hire Fee {Friday night and Saturday Day Sessions}.
Weekend Hire Fees are for 5 hour sessions {for example 7pm-midnight} – additional hours for hire fee is $50ph.
Weekday Hire Fee $50ph, minimum 3 hour hire. Capped at $250 for 6 hours.

Download our booking agreement form here.

No bookings are available in December unless by special circumstances.
Public holiday weekends incur a 20% surcharge in hire fees. Public holiday events will be responsible for paying extra fees for covering public holiday wages.
Any other special requests will be open for negotiation for your occasion.
The room is available the morning of your function to set up decorations. All other decorations and enhancements are at your own cost {eg fairy lights and flowers}.
All extra costs {ie grazing table, bar tab deposit} all due 2 weeks prior to function once you have confirmed your rsvp guest list.
An indoor fireplace and an outdoor chimaera and a fire pit are provided {weather permitting}. Wood is provided by The Apple Farm. If guests are found using wood that is not provided by venue, your bond will be forfeited.
The Apple Farm charges $1pp for ‘cakeage’. We will provide bio-degradable plates and cutlery for your guests. We will also cut the cake and serve it on platters. This is typically walked around at first, then displayed on the cake table for people to help themselves. Cake is served after food has finished {including pizza}, and after speeches.
There is music available to suit the occasion but generally it’s BYO. We have a sound system with an AUX lead available which suits most phones and ipods {new iphones need an adaptor}. It is possible to hire a band, a DJ or even some live music. Please ask if you would like any recommendations. Noise restrictions apply and if you hire a band or DJ they will need to comply with our standards.
Last drinks are called at 11.45pm with a midnight curfew. It may be a good idea to contact local bus companies for a midnight drop off in town. We recommend contacting Frank’s Mini Bus Service, Jupiters, or Hunters Bus Services for pre-ordering buses.
The Apple Farm highly recommends you contact It’s a Celebration if you would like extra decorations like fairy lights, balloons, greenery, or arbour decoration. They can help achieve really beautiful night lights such as fairy lights, materials and candelabras to create a lovely ambience. Shane knows the property well and can advise accordingly.
Setting up a marquee attracts an extra $150 set up and pack down time management fee. Please note that this is NOT the price for a marquee. This fee is ‘our’ fee ON TOP of your hire fee.
If you plan on using confetti – it must be biodegradable. But here at the farm we would much prefer you use rose petals instead.
We give you permission to bring in small bottles of water to keep your guests hydrated during your event.

If a function or wedding is cancelled with more than 6 months’ notice, your booking fee is refunded.
If a function or wedding is cancelled within 6 months, your booking fee is forfeited.
If your function is cancelled within a month, your entire paid fee is forfeited.
If wedding is cancelled within 6 months prior to wedding a $550 cancellation fee as well as the $300 booking fee is forfeited {totalling $850}.
If a wedding is cancelled within 3 months you will incur a $1100 fee but your original booking fee will be refunded to you.
We are happy to swap dates with no penalty if you give us 3 months’ notice.
Functions at The Apple Farm